1.            Name

The name of the organisation shall be Stirling Curling Group, hereinafter referred to as ‘SCG’.

2.            Objectives

SCG is established to pursue the interests of all persons curling at The Peak Ice Rink, Stirling

  1. To be a collective voice for all clubs and groups using The Peak Ice Rink
  2. To support the Development Officer to develop curling
  3. To manage The Peak Competitions and Leagues
  4. To liaise with Active Stirling on behalf of all curlers and to manage the relationship between Active Stirling and all

3.            Membership

Membership will be available to all clubs and groups involved with the sport of curling at The Peak Ice Rink . For those clubs and groups which purchase ice there will be an annual subscription to be paid which shall be set at the Annual General Meeting. Only subscriber clubs and groups will be entitled to vote at the Annual General Meeting.

4. General Meetings

Annual General Meeting (AGM)

The AGM shall be held each year at such time and place as determined by the management committee, at approximately twelve monthly intervals, but no more than fourteen months after the date of the previous AGM. At each AGM the following business shall be conducted:

  1. Receive and confirm the minutes of the previous
  2. Presentation of SCG’s financial accounts for the
  3. Presentation of SCG’s projected financial situation and objectives for the forthcoming year.
  4. Presentation of Chairperson’s
  5. Nomination and election of the Management Committee, including office
  6. Set the subscription charge for the following
  7. Any other business brought before the meeting which has been submitted in writing to the secretary not less than seven days prior to the
  8. Any other business deemed relevant by the b) Extraordinary General Meeting (EGM)

An EGM may be called upon the written demand of:

  1. a simple majority of the management
  2. 20% of members (rounded up to the nearest whole number)

Notice for an EGM shall be of a minimum of fourteen days notice, and stating the business to be discussed. No other business, other than that stated on the notice calling the EGM will be discussed.

5.            Rules for General Meetings

  1. A minimum of twenty one days notice in writing shall be given to all members, except in the event of an EGM where the notice shall be a minimum of fourteen
  2. The Chairperson shall chair the meeting, or in his/her absence one of either the Vice Chairperson, Secretary, Treasurer or a nominee from the meeting in the event of all those mentioned being
  3. All club members shall register with the Secretary prior to the start of the
  4. Each member club or group, which pays an annual subscription, shall have up to two representatives, but will be entitled to only one
  5. All votes shall be determined by a simple majority. In the event of a tied vote, the Chairperson may exercise a casting
  6. The quorum shall be 20% of those eligible to vote
  7. The Secretary shall keep the minutes of the meetings and record all proceedings and resolutions.

6.            The Management Committee

  1. The Management Committee shall consist of up to nine members, including the following office bearers:
    1. Chairperson
    2. Vice-Chairperson
    3. Secretary
    4. Treasurer
    5. Development Officer
    6. Ice Technician

All members of the Management Committee will be elected at the AGM. Members may nominate the same or a new candidate for the Management Committee at this time.

  1. The Chairperson and Vice-Chairperson will be limited to a maximum of three consecutive years in these
  2. The Management Committee may co-opt up to three additional members as it sees fit at any time and for duration as determined by the Management

7.            Rules for the Management Committee

  1. The Chairperson shall chair the meeting, or in his/her absence one of either the Vice Chairperson, Secretary, Treasurer or a nominee from the committee in the event of all those mentioned being
  2. Fourteen days notice of any meeting of the Management Committee shall be given by the Secretary, except when:
    1. The date of the meeting had been agreed at the previous management meeting, in which case seven days notice shall be
    2. In an emergency the Chairperson may call a meeting at four days
  3. The quorum shall be 5 members of the
  4. All members of the management committee shall be entitled to a vote except employees of Active Stirling who shall not be entitled to a vote to avoid a potential conflict of
  5. All votes shall be determined by a simple majority. In the event of a tied vote, the Chairperson may exercise a casting

8.            Finance

  1. The income and property of SCG, however derived, shall be applied solely towards the objectives of SCG as set out in Rule 2, of this
  2. SCG shall have the power to raise money by means of donations from members or through grants from grant making
  3. All monies shall be lodged in a bank account in the name of SCG and regular statements of the current financial position presented to the management
  4. The Chairperson, Treasurer and Secretary shall be authorised signatories to sign cheques on behalf of SCG, of which two signatories shall be
  5. The financial year of SCG shall run from 1 August to 31 July

9.            Amendments to the Constitution

This Constitution may only be amended by a proposal passed by a two-thirds majority of members present and entitled to vote at an Annual or Extraordinary General Meeting.

10.          The Dissolution of SCG.

  1. Any resolution to dissolve SCG may be passed at any General Meeting provided that:
    1. the terms of the proposed resolution are received by the Secretary at least forty two days before the meeting at which the resolution is to be brought forward, and that
    2. at least twenty eight days of the proposed resolution shall be given in writing by the secretary to all members, and that
    3. such a resolution shall receive the assent of two thirds of those present and entitled to vote.
  2. Upon dissolution of SCG, after all SCG liabilities have been cleared, all remaining financial and material assets shall be given or transferred to Active Stirling under the premise that the funds will be utilised for curling at The Peak Ice

11.          Declaration

It is hereby certified that this document represents a true and most up to date version of the Constitution of Stirling Curling Group.